Financial Backoffice Services

Simple Solutions offers quality financial services in accounting and bookkeeping services, data mining and reporting services, indexing services, financial reporting services, business transcription services

Accounting and Bookkeeping Services

Accounting and Bookkeeping Services


Our Financial accounting and bookkeeping services is designed to complete your daily and monthly financial reports and analysis of your business.

We want you to feel confident that your accounting system accurately reflects your current situation so you can concentrate on running your business instead of trying to stay on top of your books. The steps involved with basic accounting and bookkeeping can be overwhelming depending on the size of your business and the number of transactions. If you no longer feel like you have control of your books, give Simples a call. Simple Solutions will manage your business finances and keep you on the right track. Included in our fixed monthly fee, are the following full charge accounting services:

Accounts Payable

Simple Solutions offers a solution designed to transform the operation of your accounts receivable process. From the point when the invoice data is available, through the posting of cash received, we let the customers concentrate on their core business and see that the Accounts receivable process is professionally, accurately and securely. Through formalized workflows, we execute your project plans that is documented, efficient and effective. We ensure continuous monitoring of standards and policies of the professionals at the facility that executes the project, to ensure they stay abreast with changing conditions. This commitment to accounts payable outsourcing quality results not only in timely and accurate work, but also in a value-added proactive approach to problem solving.

  • Generation of Purchase order
  • Entering Bills of vendors tracking of A/P
  • Payments to vendors/suppliers
  • Generation of A/P reports
  • Aging analysis etc.
  • Processing of voucher of other income/expenses of transaction other than invoices/ bills. Income and Expense Tracking.
  • Input vendor invoices to payable system
  • Classify invoices to the proper G/L account
  • Request and maintain vendor W-9 information
  • Maintain vendor master files
  • Respond to vendor inquiries about payment status
  • Retrieve copies of payments as necessary
  • Prepare and file required 1099 forms
  • Process requests for stop payments when necessary
  • Cut checks to vendors based on due dates or client instruction
  • Reconcile vendor statements to accounts payable ledger
  • Reporting to organization on detailed aged payables and cash requirements
  • Year end 1099 forms
Accounts Receivable

Cash flow is the lifeblood of business and the performance of your receivables cycle holds the key to maximizing your cash flow. Partnering with us in Accounts Receivables Outsourcing allows you to take control of your accounts receivables processes and obtain overall excellence in their performance. Accounts Receivables Outsourcing is dedicated to organizations seeking to engage their non or late paying customers with a greater focus upon the long term customer relationship. We work with you from initial invoicing and customer contact to collections and bad debt recovery.

It starts out as a customer service function, with calls and letters to verify satisfaction, encourage payment and forecast potential problems and we handle it in your name in a customer oriented manner. Our approach to Accounts Receivables Outsourcing works with you as an extension of your staff - whenever you need help servicing your receivable assets, strengthening your customer relationships and improving the productivity of your staff.

  • Billings prepared as needed by Simple Solutions and mailed out (all billings provided to Client for approval prior to mailing)
  • Record and account for revenue
  • Input receivable transactions into the accounting system
  • Prepare and deliver periodic statements
  • Issue client-approved credit memos and refund checks
  • Maintain subsidiary receivables ledger
  • Process client-approved adjustments
  • Apply cash received to customer accounts and resolve “short pays”
  • Light phone collections as needed by client
  • Client to photocopy checks and provide to Simple Solutions
  • Client to prepare deposit slips (provide to Simple Solutions) and make bank deposits
General Accounting

Cash Management

  • Process daily sales and deposit reports
  • Verify daily deposits and report variances
  • Reconcile and verify credit card deposits
  • Reconcile monthly bank statements


  • Client to provide Simple Solutions with a listing of all product numbers in inventory and a count of the number of each product. Simple Solutions can assist Client in obtaining this information
  • Client to provide reports of inventory sold and inventory purchased (exact method determined by individual client needs and systems)
  • Annual physical inventory to be taken by client with Simple Solutions assistance. Simple Solutions to reconcile physical inventories to accounting system inventory and prepares any adjustments necessary.

Fixed Assets

  • Classify, capitalize, and record fixed assets items and capital expenditures (additions, transfers, retirements)
  • Calculate and record depreciation and amortization
  • Maintain depreciation schedules
Financial Reporting
  • Balance sheet and income statement compared to budget provided 10 calendar days after each month-end
  • Accounts Payable and Accounts Receivable aging provided after each check run
  • Reports are customized for Client's specific requirements Provide a 'Mock' profit and loss statement and Balance sheet just prior to period closing and discuss variances with client
  • Provide weekly sales and ranking reports
  • Handle escheatment as instructed by client
Quarterly Tax Filing
  • Sales and use tax filings (for some clients this may be monthly for city business license and tax filings)
  • Payroll tax filings (941)
  • Time cards, after approval, will be scanned and uploaded to Simple Solutions prior to payday
  • Simple Solutions completes payroll and client prints, signs and distributes paychecks
  • Prepare employee earnings statements complete with current pay period and year-to-date wages, taxes, and adjustments
  • Prepare department summaries of month-to-date payroll data in addition to customized reports specific to Client
  • Prepares timely and accurate notifications of tax liabilities and deposits
  • Completes Year end W-2 forms
  • Respond to requests for employee verifications
  • Process and submit garnishment payments
  • Respond to employee payroll inquiries
  • Prepare and file new hire reporting to state
  • Prepare, file, and pay all Federal, State, and local payroll taxes
  • Reconcile health insurance payments and make payroll deductions when required
  • Prepare necessary HR reports such as turnover
  • Allocate payroll expenses for multi-store employees
  • Prepare and process payroll accruals when necessary
Accounts Reconciliation

There are times during a company's life that it may find that accounts have become "unruly". Reconciliation of the accounting ledger is required in such a way as to resolve each account whilst maintaining the goodwill of your customers and releasing valuable internal resources.

Bank Reconciliation can again be treated as a part of General Accounting function or it can be treated as a Separate function. It includes reconciling the bank accounts at the end of each period, which can be a month, every quarter, or a year. We perform the following services for account reconciliation:

  • Cash Reconciliation
  • Balance Sheet Reconciliation
  • Bank Reconciliation
  • Position Reconciliation